Run your properties on autopilot, not on WhatsApp screenshots.
Romanex Ventures automates rent and utility billing, security patrols, retail sales, and elections for landlords, malls, SACCOs and SMEs across Kenya — with M-Pesa and local bank integration for automatic reconciliation built in from day one.
Built around your problem, not our feature list
Whoever you are, you came here to solve one thing — collecting money, keeping a building secure, or running a clean election. Here’s where to start.
Property managers & management companies
Automate rent and utility billing across your whole portfolio, stop chasing arrears manually, and hand every owner a report you’d be proud to sign — whether you manage 10 units or 200+.
See SmartValve PMS →Malls & commercial property
Bill tenants, verify security patrols digitally, and give shop owners a proper point-of-sale — one vendor, one bill.
See Patrol Desk & RetailPOS →SACCOs & associations
Run AGM and executive committee elections your members trust, with a verifiable digital ballot instead of a show of hands.
See iVote →SME & retailers
Ring up sales, reconcile M-Pesa automatically, and message customers without juggling three different apps.
See RetailPOS & Bulk SMS →Everything Romanex builds, in one place
Ten products, one relationship. Start with what you need today — add the rest when you’re ready.
SmartValve Property Management System
Automated invoicing, M-Pesa & local bank integration for automatic payment reconciliation, arrears tracking, and landlord-ready financial reports.
SmartValve Water Billing
Meter-based billing, automated readings, leak-detection alerts, and mobile-money collection.
Garbage Billing & Collection
Household subscription billing with route and zone management for your collection crews.
Patrol Desk
Digital proof of guard patrols — checkpoint scans, incident logs, and client-facing compliance reports.
RetailPOS
M-Pesa-ready point of sale and stock tracking for mall tenants, shops, and SMEs.
iVote — Online Voting
Secure, verifiable elections for SACCOs, schools, associations, and executive/leadership committee voting — no paper ballots required.
Bulk SMS & Sender ID
CA-compliant bulk SMS with your own registered, branded sender ID — handled end to end.
WhatsApp Business Setup
Catalog, automation, quick replies, and (when you need it) full API integration.
Hosting & Domain Registration
Reliable hosting and domain registration for your systems and websites, renewed automatically.
Custom Software Development
Rapid, custom web, mobile, and standalone applications built to your exact specification.
Patrol Desk — proof your guards actually walked the route
Most of the malls and estates we work with already pay for security — what they don’t have is digital proof the patrol happened. Patrol Desk turns every checkpoint into a timestamped, photo-backed record your client can see without asking.
Checkpoint scans
QR or NFC check-ins at each patrol point, logged with time and guard identity — no more guessing whether a round was actually done.
Incident logging with photos
Guards capture incidents on the spot, with photo evidence attached automatically to the report.
Shift attendance
Clock-in/clock-out tracked per guard, per site, feeding straight into your contractor billing conversations.
Automated client reports
Property managers and mall owners get a clean, automatic compliance report — no manual write-up needed.
From tenant payment to landlord report — automatically
This is the exact flow running behind SmartValve every billing cycle — no manual reconciliation, no chasing receipts.
Tenant pays
Via M-Pesa STK Push, Paybill, Till, or a direct local bank transfer.
✓ Payment receivedAuto-reconciled
SmartValve matches the payment to the right tenant and unit — instantly, with no human lookup.
✓ Matched to unitConfirmation sent
An SMS or WhatsApp receipt goes to the tenant the moment the payment clears.
✓ Receipt deliveredReport updates
The landlord’s rent roll, arrears report, and statement update in real time — ready whenever it’s needed.
✓ Report readyWe Deliver — that’s the whole pitch
No call centre, no jargon, no disappearing after the contract is signed. Just a system that works the same way every billing cycle, and a team that answers when you message.
- Proven track record across property managers, malls, and estate agencies
- Fast, responsive service — support targets you can hold us to (ask for our SLA)
- We evolve with you — built to meet fast-changing customer needs
- Local-first: M-Pesa, local bank integration, SMS, and WhatsApp, because that’s how Kenya actually pays and talks
Property managers, malls & agencies already run on Romanex
We keep individual client names out of the public site — happy to share specific, named case studies and references privately once we’re talking about your account.
Before you message us
Yes. Every Romanex product supports M-Pesa STK Push, Paybill and Till, plus integration with local banks for automatic payment reconciliation — no manual matching of receipts to tenants.
Most clients are fully onboarded, configured, and trained within a few business days of signing, depending on portfolio size and how quickly your data (tenant lists, meter numbers, Paybill/Till details) is ready.
Yes. We register your own branded sender ID with the relevant network, and every campaign enforces opt-in consent, a clear opt-out, and the legally permitted sending hours under Communications Authority and Data Protection Act rules.
Yes — iVote is built for SACCO AGMs, school elections, association/committee voting, and executive or leadership elections (chairperson, treasurer, secretary, board seats), with a verifiable digital ballot in place of a paper vote or a show of hands.
Yes. Most clients start with one product and add others — water billing, garbage billing, patrol desk, RetailPOS — under the same relationship, usually at a bundled rate.
Tell us what you’re trying to fix — we’ll take it from there
No office to visit, but we come to you for a live demo whenever it makes sense. Fastest way to reach us is WhatsApp.
Call or WhatsApp
0729 329 583 · +254 715 688 323
Website
www.romanex.co.ke
Response time
We reply on WhatsApp within one business day — usually much faster.